Accounts Payable Specialist

Position:

Accounts Payable Specialist

Description:

Our client, a leading Printing Company is looking for an Accounts Payable Specialist

Must Have:
• Matric and a recognized accounting qualification
• Five (3) years recent full-time employment as an accounts payable professional
• Approximately 3 years’ experience in a fast paced, high volume area managing a team of Accounts Payable specialists
• Have a basic knowledge of International financial reporting standards and audit requirements (IFRS)
• Strong written and verbal skill
• Excellent numeric and alpha data capture skills

Responsibilities:
• Timely and accurate processing of legitimate and authorised vendor invoices to Navision
• Providing accurate and timeous feedback in terms of required reports
• Prepare monthly creditors reconciliations to ensure correct amounts are paid or accurate amounts are accrued
• Report any non-compliance to the necessary level of management for investigation
• Maintain files and documentation accurately ensuring they are clearly marked and easily retrievable
• Ensure that supplier queries are handled in a professional and prompt manner
• Manage the petty cash reimbursements for the various companies and report any item that falls outside the policy
• Escalate queries in a timely manner

Salary: 12K

Contact:

Contact Person: Tracy-Jayne Tomlinson

Tel: 031 303 6225

Email Address: tracy@schlemmer.co.za

Commercial Manager

Position:

Commercial Manager

Description:

Our client, a leading Print and Packaging company in the Umhlanga area, is looking for a Commercial Manager

Must Have:
• A CIMA or CA qualification or Degree in Supply Chain Management is required with a minimum of 4-5 years’ experience on commercial management, financial analysis and business processes, reporting and documenting
• Previous work experience in a manufacturing environment is advantageous
• Candidates who have completed their studies must have strong people management skills and performance manage by process and statistical reporting
• Experience in delivering timeous and accurate management information in a challenging and dynamic commercial environment
• Good broad understanding of business processes and controls
• Good appreciation of IT Systems and implementation skills
• Have the ability to take a top-to-bottom view but also have a hands-on approach
• A very computerized financial and analytical individual
• High level business acumen, familiar with financial IT and software/computer platforms,
• Project Management
• Strong communication, inter-personal, leadership and business skills
• Good team skills to work on group projects and other collaborative efforts
• Familiarity with database concepts, data structures, and the use of advanced reporting tools
• Planning and working flexibly to a deadline
• Creative problem-solving skills, work well with minimal supervision, detail-oriented, highly organized and dependable
• Self-motivated person who takes the initiative to assume responsibility and ownership to obtain resolution
• Skill in analyzing and re-engineering operations and procedures, formulating policy and developing and implementing new strategies and procedures
• Ability to analyze comprehensive business processes, perform in-depth work analyses and develop computer-generated flow charts

Responsibilities:
Management and Leadership
Estimating
• Plays a strategic role in analysing Uniprint’s pricing models against competitor pricing and align competitive estimating standards in conjunction with the Estimating team and Production performance capability
• Develop estimating standards which accurately reflect production capabilities
• Assess annual financial hourly rate recovery model and implements estimating hourly rates that will ensure recovery of overheads and maintain market competitiveness in prices quoted
• Review pricing to generate sales
• To facilitate customer price increases ensuring price lists are updated timeously to ensure raw material costs are contained and profit targets are achieved

Costing
• Conduct analysis on throughput sales and material usage by product and press to identify strategic focus areas for improvement
• Analyse all job costing, consumable usage, stock write offs and transport costs to turnover on a monthly basis and compares to monthly income statement to determine alignment or address discrepancies
• Analyse and signs off all jobs in terms of the estimated price, the actual price incurred and the invoiced price (Done via the ‘Jobs Completed Summary’ report.)
• Evaluates Work In Progress (WIP) schedules on a monthly basis for financial management accounts

Procurement
• Responsible for strategic procurement to ensure budgeted material percentage is achieved
• Negotiate competitive pricing, terms and rebates with suppliers and manage key supplier performance to ensure that deliveries dates meet required expectations
• Develops and reviews purchasing strategy with Buyer maximising opportunities for cost savings
• Working closely with suppliers and customers to improve operations and reduce costs
• Ensure purchasing incorporates a combination of best price, quality and service from suppliers
• Manage and ensure that agreed supplier price changes are updated on Prism MIS system timeously
• Analyse, investigate and approve Account Supplier queries for payment ensuring corrective action procedures are in place and agreed to by the responsible parties
• Participate in Group Procurement reviews and cost reduction exercises
• Responsible for BEEE compliance

Stock Management:
Raw Material Warehouse
• Management of raw material stock and WIP in line with budgets - Effective management of obsolete or slow moving stock
• Manage the stores function to ensure that stock is issued timeously to support an uninterrupted flow of production
• Monitoring raw material and stock take reports
• Ensure optimum raw materials stock levels
• Manage the security and storage of raw materials as per the procedure manual
• Ensure and monitor procedures for accurate receipting, storage and issue of raw materials to production
• Ensure that regular stock takes are conducted according to IFRS audit standards
• Ensure physical stock count variances are fully investigated and counter measures put in place before signing off any variance discrepancies
• Analyse and strategize on high risk of obsolesce raw material items and identifies possible opportunities to use or sell to minimise write off cost

Customer Service
• Develop a high performing service team culture that prioritises the customer experience and focus on team work, service excellence and ownership for resolving customer issues
• Create a customer service excellence environment through developing a CSR training programme
• Challenge the status quo in order to achieve a culture dedicated to customer service excellence, continuous improvement and best practices
• Encourage open communication between team members and internal customers and suppliers suggesting and driving forward ideas for effective and collaborative ways of working together to achieve service excellence
• Define operational performance standards and streamline business processes that will enhance service excellence and order entry accuracy
• Review daily priorities and progress towards achieving sales targets take appropriate action to ensure production planning and on time delivery targets are achieved
• Remain aware of new product developments and provide input to the business on customer service and support challenges
• Encourage continuous improvement by team oriented learning and training

Contracts and Tenders
• Review all contracts and negotiate key elements of current contracts (in conjunction with the GM) and those being tendered for, to ensure compliance with relevant standards of measurement and pricing to meet Business Plan objectives and conditions within the contract
• Assist in contract & tender calculations sales plan and convert it into a set of objectives and plans for execution
• Establish objectives and strategies for managing the contribution to organisational objectives relating to tenders
• Build and maintain an effective contract and tender process ensuring accurate completion of all documentation relating to tenders
• Develop and control relationships with successful contract / tender customers
• Manage and control the delivery of tenders when necessary

Business Improvement
• Provides support to production management with researching business systems and proposing improvement strategies thereby improving productivity and efficiency within the project time frame allocated
• Practices Lean Management using Six Sigma by maximising the use of materials and reducing the cost of waste
• Establishes workflow systems, benchmarks and minimum standards
• Conducts sound research and analysis including work, process capability and time study and produce valid results
• Facilitates plant optimisation by researching labour requirements in line with machine and operational requirements
• Understands quality management and implements quality measurement system
• Prepares and presents reports of findings on various research / projects undertaken
• Responsible for the tracking of waste against budgets and assists in the evaluation stages of the waste incentive scheme
• Advises on modifications to equipment through machine capability studies by identifying and managing constraints
• Establishes workflow systems, benchmarks and minimum standards
• Ensures that management imports and manipulates data to produce accurate, meaningful reports
• Prepares and presents reports of findings on various research / projects undertaken
• Continuously ensures that waste allowance parameters are modified

Staff Management
• Responsible for performance management of staff and conducting performance appraisals
• Take decisions in a timely and appropriate manner, whilst at the same time ensuring that others follow similar principles to support business revenue growth and profit objectives
• Focus and push both self and others to achieve targets, budgets and goals despite any opposition or antagonism encountered
• Develop trust and be willing to build relationships and counsel and assist others to achieve organisational objectives
• Provide a positive and innovative work environment and encourage people to accomplish tasks
• Achieve results through developing leadership, informed decision making skills and discipline to applying standard operating procedures and a systematic approach
• Create a sense of urgency to situations, demonstrate a proactive approach, be willing to become involved in order to increase the pace and achieve goals and objectives
• Deal effectively with grievance in accordance with company grievance procedure
• Responsible for upholding and maintaining discipline where employees fail to adhere to company rules or where performance is unacceptable
• Management and authorisation of staff sick and annual leave on ESS
• To assist in the full scale function of recruitment and selection that falls under the commercial role
• To assist in change management initiatives as may be required
• Responsible for identifying and managing training objectives within the department in order to fulfil business units skills requirements and succession planning
• Transfer skills to team by effectively training, mentoring and coaching

Maintain Effective Communication
• Develop open and effective communication with the General Manager, all Management teams, support staff, external customers and suppliers
• Share knowledge with others to draw on skills of experts where required to fulfil customer requirements
• Apply a customer driven and consultative approach to managing the commercial function using excellent statistical reporting and presentation skills
• Attend meetings with management and supervisory team within production to ensure that timeframes and customers’ requirements are met
• Provide accurate and timely reports and information to all relevant parties i.e. customers, divisions and departmental heads

Salary: R 70K CTC

Contact:

Contact Person: Tracy-Jayne Tomlinson

Tel: 031 303 6225

Email Address: tracy@schlemmer.co.za

Bookkeeper

Position:

Bookkeeper

Description:

Our client, a Construction Projects Company in Morningside, is looking for a Bookkeeper

Must Have
• Must be able to speak IsiZulu
• 1-2 yrs experience with Junior Bookkeeping exposure
• Pastel

Salary: R 10K

Contact:

Contact Person: Tracy-Jayne Tomlinson

Tel: 031 303 6225

Email Address: tracy@schlemmer.co.za

Financial Manager

Position:

Financial Manager

Description:

Our client, a well-established manufacturer is looking for a Financial Manager.

Must Have:
• Must have Manufacturing experience
• Pastel Partner experience
• Must have Energy & Drive
• Will manage a Creditors clerk/Debtors Clerk/Buyer/HR Officer/Receptionist
• Report to Managing Director

Responsibilities:
• Processing monthly journal entries
• Processing monthly salaries including annual leave, sick leave and family responsibility leave, commissions, staff loans and deductions
• Ensuring monthly payments are made by compilation and maintenance of the Payment Schedule
• Paying monthly salaries
• Paying weekly wages
• Loading of payments onto banking system
• Maintenance of banking system
• Maintenance of Fixed Asset Register
• Processing of VAT201 on a monthly basis and submission to SARS
• Processing of EMP201 on a monthly basis and submission to SARS
• Processing of EMP501 every 6 months
• Supervision of Debtors Clerk, Creditors Clerk, Receptionist, HR Administrator and Storeman/Buyer and assisting where needed
• Compilation of Monthly Financial Report (MFR) and submission of MFR to Head Office by the 8th working day of every month
• Compilation of monthly Cashflow Report for Head Office, in addition to other reports, and submission by the 5th working day of every month
• Analysis of expenses on a monthly basis and identification of problem areas to be resolved
• Processing of daily banking and bank reconciliation
• Planning cash flow
• Pull the telephone reports on a weekly basis and inspect them for abnormal calls
• Applying for Tax Directives for share appreciation rights exercised via e-filing and sending the Tax Directives to Head Office
• Follow up with outstanding/slow paying Debtors
• Compilation of Financial Presentation for monthly Board Meetings
• Compilation of packs for monthly Board Meetings
• Compilation of Robot for MD to analyse divisional KPI’s
• Compilation of minutes for monthly Board Meetings
• Supervising stock takes and assisting when needed
• Compilation of Year End Pack for Head Office
• Compilation of Budget and Revised Budget every 6 months for Head Office
• Compilation of General Ledger Pack for Managing Director on a monthly basis
• Stock analysis on a monthly basis
• Yearly insurance calculations for submission to insurance company
• Yearly submission to Rand Mutual of COID calculations for invoicing and cover
• IT 14 SD tax reconciliation on a yearly basis
• Old Mutual Pension and Provident submissions on a monthly basis
• Compilation of Debtors List on a monthly basis for collection
• Compilation of Creditors List on a monthly basis for payment and planning on timing of payments to optimise cash flow
• Monthly credit card processing and allocation of costs, including invoicing fellow divisions for shared costs of CEO
• Pastel Payroll Year End roll over
• Pastel Partner Year End roll over
• Update BEE123 system with Total Measured Procurement spend and ensure Creditors Clerk and HR Manager have updated their respective sections
• Predictive Index analysis of prospective employees and current employees applying for new positions to determine suitability for positions applied for

Salary: R 35K – R 40K CTC negotiable

Contact:

Contact Person: Michael Christison

Tel: 031 303 6225

Email Address: michael@schlemmer.co.za

Group Financial Manager

Position:

Group Financial Manager

Description:

Our client, a leading Print & Packaging Company, is looking for a Group Financial Manager.

• Must Have:
Matric + CA qualification with at least 5 years technical accounting and financial analytical experience
• Strong technical and ERP experience
• Thorough understanding of the complexities in a manufacturing and accounting environment

Responsibilities:
• Effective rolling out of financial systems
• Financial and internal controls
• Balance sheet budgets, forecasts and measurement (Working capital and PPE)
• Assistance in Capex motivations and projects
• 5 Year plan consolidation
• Compilation of annual financial statements
• Unwinding entities
• Tax and deferred tax
• Annual audit
• Post implementation reviews of all companies
• Compliance to technical standards
• Business analytics

Salary: R80? – R 85K per month CTC

Contact:

Contact Person: Tracy-Jayne Tomlinson

Tel: 031 303 6225

Email Address: tracy@schlemmer.co.za

Financial Manager

Position:

Financial Manager

Description:

Our client, a leading Petro-chemical manufacturer, is looking for a Financial Manager

Must Have:
• CA(SA)
• Must have experience and understanding of a control environment. Develop, implement, maintain, and document management control policies and procedures
• Must be able to perform reconciliations of balance sheet
• Must have experience with SAP financial modules
• Experience with dealing with auditors, preparation of an audit file
• Understand budget terminology and application
• Ability to explain importance and impact of specific accounting issues to management and shareholders
• Must have prior experience in managing people, developing GPA’s and IDPs
• Must have skill in problem solving
• Must be able to draft financial statements
• Experience in interpreting financial statements and financial transactions
• Prepare cash flow forecasts, cash management including forex planning
• Preparation of management reports – including variance analysis following detailed investigation
• Must have ability to lead and coach cost efficiencies /management behaviours
• Must have understanding of Generally Accepted Accounting Principles in order to interpret and apply accounting principles and concepts
• Understanding of IFRS and impact to business
• Understanding of taxation matters
• Forex management and treatment in accounting records
• Understand the JV operating and billing model
• Internal audit
• Budget Models – ability to generate a full budget model, using detailed assumptions to supporting the financial plan
• Contract Management – understand the legal principles relating to contracts
• Companies Act / CIPC and other statutory requirements
• Forex experience and trading

Responsibilities:
• To ensure adherence to business controls through monitoring of information to allow the business to make informed decisions. Ensure that accounting policies comply with the relevant accounting standards and that the company policies are followed
• To ensure the accurate reporting of information to shareholders
• To consolidation of the budget input process by co-ordinating the various budgets.
• To reporting to BLT on cost vs budget
• To provide support to the commercial and financial teams ensuring effectiveness of their functioning

OPERATIONAL PROCESSES ACCOUNTABILITIES
Audit requirements and controls
• Ensure reconciliations are kept up to date monthly and reviewed
• Ensure adherence to the Blendcor minimum controls framework and report back to the business on status of controls
• Drive internal controls and governance into the business
• Prepare a monthly financial dashboard and drive realisation of the targets including cost control, inventory control, down-grading and product losses
• Drafting of the annual financial statements
• Coordination of internal / external audits and management of the process
• Drafting of walkthrough processes and documentation of management controls and policies

Risk Management
• Take control over the risk and actions tracker, ensuring that all projects are tracked and actions closed on a regular basis
• Take charge of the risk matrix and update on a monthly basis
• Conduct audits on policy and processes on a regular basis to mitigate risks

Cost and Month end reporting
• Drive meetings with BLT and track progress on cost control projects
• Review costs to ensure completeness and accrue in conjunction with the budget holder where necessary
• Review monthly management report and provide detailed commentary on monthly variances
• Perform a projection of the latest estimate, taking into account known forecast information
• Prepare the funding imbalance report for shareholders
• Preparation of the MI pack for shareholders, including KPIS, stock movement reporting, working capital reporting, GRIR and AP ageing

Billing Model
• Take overall responsibility for the billing model, ensuring that it is in line with the JV operating agreement
• Track the actual volumes for each specific shareholder ensuring that the billing is done in line with the JV operating agreement
• All volumes must reconcile to despatched volumes to each shareholder
• Ensure that the absorption of costs is correctly determined to arrive at the variable cost per KL.
• Provide shareholders with assurance that the billing model is accurately tracked and reported.

VAT and taxes
• Review monthly returns and ensure payment is made
• Conduct VAT reasonableness test for audit purposes to ensure that AFS matches returns
• Ensure that VAT is prepared in line with VAT regulation ensuring that risk to shareholders is mitigated
• Identify the VAT clearance amount and schedule this for processing by the accounts assistant
• Review of the annual Tax return submission

Payroll
• Ensure compliance of all payroll taxes and filings
• Review of the company’s payroll and leave pay schedules ensuring completeness and accuracy
• Ensure that there is proper review of all DBU timesheets against approved rates

Annual budget and reviews
• Control the overall budget process by working closely with the management accountant and BLT
• Prepare slides for budget and conduct prep for discussion with the GM and CFO
• Analyse budget data and challenge BLT to identify scenarios that will reduce the fixed cost of running the business. Prepare sensitivity analysis to depict the drivers that will reduce fixed cost
• Manage quality of working papers to support proposed numbers
• Produce budget manual for the BLT that will guide them on the budget process
• Review budgets into SAP once approved and balance to working papers

Fixed Assets
• Review supporting schedules on a monthly basis
• Ensure compliance with IAS16
• Review commentary on actual spend versus planned spend
• Review WIP and Capex reports
• Preparation of discounted cash flows / IRR calculations on major capex expenditure
• Attend the monthly Capital steering committee on behalf of finance to ensure proper financial oversight is given

GL Maintenance
Open new accounts and check integrity of accounts
• Ensure Trial Balance includes all accounts

Cash and treasury management
• Daily monitoring of bank account movements and report to CFO where required. Prepare a cash flow forecast taking into account, standard debit orders and estimate of payables and other
• Check adherence to the MOA
• Monthly payments and cash flow management
• Managing the facility with the bank
• Confirming a deal to purchase the foreign currency
• Review of all payments before final processing
• Release payments at the bank

Debtors and Suppliers
• Review debtor’s statements against age analysis
• Assist finance assistant to actively collect debtors ensuring that this does not exceed 45 days
• Ensure that proper vetting and applications exist for all debtors
• Ma Ensure that payment of product and service providers are processed in accordance with shareholders’ contractual terms and conditions and their treasury departments requirements
• Facilitate the performance of counter party due diligences bi-annually and review the gate pass process and ensure timeous billing and adherence to controls

Inventory and cost management
• Review of the monthly age analysis report and provide commentary to shareholders
• Review of cost principles on a regular basis and ensure that all variances to PCA are explained fully
• Review of the swing report to identify weakness in cycle counting, fraud risk and completeness issues, and report to management
• Identify opportunities to reduce the downgrading loss in the business

Other
• Other tasks assigned by Chief Finance Officer (i.e. BBEEE; SAP improvement projects)

Salary: R 900K CTC

Contact:

Contact Person: Tracy-Jayne Tomlinson

Tel: 031 303 6225

Email Address: tracy@schlemmer.co.za

Pastel Partner Installer

Position:

Pastel Partner Installer

Description:

Our client, a leading Payroll Service Provider, is looking for an Pastel Partner Installer

Must Have:
Must have PCI Qualification (Pastel Certified Installer) and relevant experience in this field.

Salary: up to R 20K Negotiable

Contact:

Contact Person: Tracy-Jayne Tomlinson

Tel: 031 303 6225

Email Address: tracy@schlemmer.co.za

Financial Planners

Position:

Financial Planners

Description:

Our client, a well-established Financial Services Group in Umhlanga is looking for an Financial Planners

The ideal candidate:
• no experience required in this industry – just an interest in this career path
• will have good sales & interpersonal skills to build strong relationships with clients
• Also a good network will help to generate leads
• Will get good mentorship and training on the various products/sectors (Retirement products/Endowment/Wealth & Investment/Medical Aid/Life, Dreaded Disease & Disability Cover etc)

Salary: Commission

Contact:

Contact Person: Michael Christison

Tel: 031 303 6225

Email Address: michael@schlemmer.co.za

Back