Admin & Accounts Assistant

Position:

Admin & Accounts Assistant

Description:

Our client is looking for an Admin & Accounts Assistant

Must Have:
• Proficiency in Word, Excel, PowerPoint
• Quick to learn our in-house accounting package

Responsabilities:
Include Office Admin as well as a the administrative aspect of Finance viz. Debtors, Creditors, Stock Control.

Salary: R 10K – R 12K

Contact:

Contact Person: Jessie Buxton

Tel: 031 303 6225

Email Address: jessie@schlemmer.co.za

Financial Manager (Director Designate)

Position:

Financial Manager (Director Designate)

Description:

Our client, a Leading Packaging Company in Pinetown, is looking for a Financial Manager.

Must Have:
• CA
• Minimum of 3 years’ Experience in a manufacturing environment
• SAP experience will be beneficial
• Computer literate, specifically Excel

Responsabilities:
• Establishing financial goals and objectives for KZN with the Financial Executive
• Establishing the Annual operating budget with the Financial Executive
• Assisting in ensuring the financial goals and objectives are achieved and report to the FE as required
• Maintaining effective financial controls and reporting structures
• Ensuring that the region’s affairs are cost effectively structured and managed to minimize risk
• Exercising tight control of the regions working capital and establishing and monitoring targets for debtors, stocks and bank overdrafts.
• Providing all departments with the necessary financial and administrative information enabling them to operate cost effectively
• Dealing with all regional insurance issues
• Ensuring that all slow-moving stock is effectively managed and dealt with
• Coordinating and interpreting of monthly financial accounts
• Assisting Sales managers and Planning with costing of products/machines etc
• Effectively forecasting financial trends and developments
• Ensuring establishment and maintenance of effective interdepartmental and Interbranch relationships
• Variance analysis and trends analysis on major expenses.
• Preparation of monthly financial packs for board meetings
• Preparation on monthly, quarterly and annual year-end audit file
• Ensure income tax, VAT and other statutory requirements are followed
• Review weekly and authorize the petty cash and payments
• Review creditors recons
• Cash flow admin

Salary: R 45K – R 50K + Benefits

Contact:

Contact Person: Jessie Buxton

Tel: 031 303 6225

Email Address: jessie@schlemmer.co.za

Bookkeeper

Position:

Bookkeeper

Description:

Our client, a leading Leisure Industry Timeshare Company in Morningside is looking for a Bookkeeper

Must Have:
• Degree or Diploma majoring in Accounting
• Must have a minimum of 2 years bookkeeping experience
• Must have a minimum of 2 years Pastel Accounting (or other accounting package) experience
• Must be computer literate and have advanced excel skills

Responsabilities:
• Processing of cashbooks, journals, creditors and debtors
• Reconciliation of Statement of Financial Position balances
• Preparation and analysis of key indicators, graphs and reports
• Calculation of VAT
• Monitor and manage cashflow
• Preparation of monthly management accounts
• Preparation of audit packs and assisting with audits
• Preparation of annual budgets, monitoring actuals versus budgets
• Preparation of Directors meeting packs
• Review and loading of payments onto banking platform
• General administration

Salary: R 15 000 – R 18 000

Contact:

Contact Person: Tracy-Jayne Tomlinson

Tel: 031 303 6225

Email Address: tracy@schlemmer.co.za

Account Administrator

Position:

Account Administrator

Description:

Our client, a National FMCG Company in the Umhlanga area, is looking for an Accounts Administrator

Must Have:
• Creditors/Debtors/FMCG Accounts ideally

Responsabilities:
Month End
• Collation and preparation of month end payments
• Trade creditors
• Sundry creditors
• Cartage creditors

Debtor Administration
• Update customer details as required
• Export report to excel and send updated versions to Clare weekly
• Contact customers for payment & record all communication, including follow up dates
• Respond to customer queries on a daily basis
• Run weekly COD report and follow up on unpaid monies
• Claims (Spar Portal) - Follow-up on short delivery, returns and pricing claims
• Banking
• Arrange depositing of cheques & post-dated cheques
• Capture post-dated cheque details on hotkey
• Advise banks of details required for cross Border receipts
• Capture daily customer receipts off Nedbank & FNB statements and process relevant rebates and discounts
• Recon accounts once the receipts have been captured
• Contact customer should there be a short payment
• Record monies collected by agents and reps & notify the relevant managers as per the Cash Collection Procedure
• Capture daily payments off the bank statement
• File supporting documentation

Credit Applications
• COD Accounts
• Load account details onto the system / adjust existing details
• Should an order have accompanied the credit application ensure the account number is recorded on the order and it is sent for processing
• Notify the customer of their successful application and account number
• 30 Day Accounts
• Complete three trade references for management approval
• Load account details onto the system / adjust existing details
• Should an order have accompanied the credit application ensure the account number is recorded on the order and it is sent for processing
• Notify the customer of their successful application, account number & credit limit

Monthly Statements
• Print statements on the 1st of the month
• Remove the chain store, over the border accounts and any accounts that need to be faxed or emailed and hand these to the relevant staff members for distribution
• Send updated statements to customers when requested
• Overdue / Over Credit Limit Pick Slips
• Check the relevant pick slips against the system
• Contact customers for payment and release pick slips once payment has been received
• Release orders

Printing Labels
• Print labels for the customer record cards of all new customers on the first invoices report
• Arrange for the cards to be sent to the reps

Switchboard Duties
• As per the Reception Relief Schedule when required

General Accounting Duties
• Update CFC account and journalise entries
• Month end report distribution
• Compile monthly credit card slips
• Print monthly commission statements, distribute to the reps by 7th each month
• Print monthly merchandiser (RCA & SRS) commission statements to file and email
• Maintain filing system and ensure timeously filing each month

Salary: R 10K – R 12K + Benefits

Contact:

Contact Person: Tracy-Jayne Tomlinson

Tel: 031 303 6225

Email Address: tracy@schlemmer.co.za

Debtors Controller

Position:

Debtors Controller

Description:

Our client, a leading Marketing Company in Pinetown, is looking for an Debtors Controller

Must Have:
• Own car
• More than 10 years debtors management and collection experience in medium sized businesses including raising invoices and sending out statements
• Preferably experience in managing retail clients
• Strong communication skills with clients and internally
• Proficient with excel
• Experience with integrated Finance systems very advantageous
• Pastel proficient

Responsabilities:
• Daily and monthly invoicing
• Sending invoices and statements monthly to clients
• Communicating regularly with clients and establishing relationships with key role players at clients and understanding the unique requirements of key clients
• Two client portfolios to be managed : SAB and others
• Develop strong working relationships with sales reps and project leads
• Capturing sales details for the Project Cost tracking tools used for reporting in Finance
• Weekly and month end debtor reporting
• Monthly target setting and reporting thereof
• Weekly rep collection summaries
• Attend sale rep daily meetings
• Ensure credit applications completed and submitted for all key clients
• Ensure all key client SLA’s are in place and invoicing and payment behavior in conformance with SLA
• Other Finance work

Salary: R 10K – R 12K CTC

Contact:

Contact Person: Tracy-Jayne Tomlinson

Tel: 031 303 6225

Email Address: tracy@schlemmer.co.za

Financial Manager (Paarden Eiland- CT)

Position:

Financial Manager (Paarden Eiland- CT)

Description:

Our client, a leading Print and Packaging Company in Cape Town, is looking for an Financial Manager

Must Have:
• CIMA, CA or equivalent
• At least 5 years’ experience in a similar role with a medium to large organisation with experience on commercial management, financial analysis and business processes reporting and documenting
• High level business skills (costs focus – profit driven)
• Ability to analyse, interpret and action management accounts

Responsabilities:
Financial Management
• Review and prepare monthly management packs which will include Income Statements, Balance Sheets, Bank Recons, and Cashflow Statements
• Review and prepare monthly journal entries
• Manages and signs off daily transactions on Banking Systems
• Preparation of 5-year plans and measurement against it
• Preparation of annual budgets and quarterly forecasts
• Analysis and investigation of anomalies and variances to budget and prior year figures
• Responsible for annual audits and preparation of year-end financial reports for auditors
• Ensures that the management of three-way matching system and all accruals is properly accounted
• Reports monthly departmental performance to management team
• Implements internal control measures and measuring control effectiveness

Administration and Statutory Returns
• Analyses monthly variances and management continuity
• Investigates and analyses expense accounts i.e. entertainment, water, electricity etc
• Submits monthly reconciliation of VAT timeously
• Manages insurance claims and queries

Asset Management
• Maintains and prepares the fixed assets register monthly showing depreciation for all equipment, office furniture & fittings, computers, office machines and software
• Preparation of capex and post implementation reviews
• Working Capital Control
• Analyse Inventory and Working Capital and focus on driving it down
• Measure working capital days in line with benchmark
• Ensure that every GL account is reconciled monthly to ensure quick response time to queries i.e. Debtors, Creditors all Inventory and all GRN suspense
• Ensures that age analysis balances to the general ledger account
• Examines Finished Goods, Work in Progress and Raw Materials on a monthly basis for financial management accounts

Financial and ERP Systems
• Implement, enhance and maintain financial processes that are robust, compliant and support current activities and future growth
• Develop tools and systems to provide critical financial and operational information and make actionable recommendations on both strategy and operations
• To utilise the NAV system to measure key business metrics including service levels (PTP & OTIF) stock control and profitability analysis
• Ensure that the ERP system is aligned to the business processes
• To ensure the integration of DraftworX
• Update process on IDU

Estimating
• Plays a strategic role in analysing pricing models against competitor pricing
• Develop estimating standards which accurately reflect production capabilities
• Estimating hourly rates that will ensure recovery of overheads and maintain market competitiveness in prices quoted
• To facilitate customer price increases ensuring price lists are updated timeously to ensure raw material costs are contained and profit targets are achieved

Costing
• Conduct analysis on throughput sales and material usage by product and press to identify strategic focus areas for improvement
• Analyse all job costing, consumable usage, stock write offs and transport costs to turnover on a monthly basis and compares this to monthly income statements to determine alignment and address discrepancies
• Analyse and signs off all jobs in terms of the estimated price, the actual price incurred and the invoiced price

Procurement
• Supervises the procurement/buying function such that best prices, service levels and quality products are sourced
• Guide procurement with the Financial effect of all elements within their scope and calculate material % by product by output device (Ink, substrate, labour hrs)
• Develops and reviews purchasing strategy with Buyers maximising opportunities for cost savings
• Initiate and co-ordinate group buying deals where appropriate
• Negotiate competitive pricing, terms and rebates with suppliers and manage key supplier performance to ensure that delivery dates meet required expectations
• Work closely with other departments to ensure accurate 3-6-month paper forecasting is prepared monthly to facilitate efficient procurement and stock management
• Manage and ensure that agreed supplier price changes are updated on the relevant systems
• Participate in Group Procurement reviews and cost reduction exercises

Stock Management and Reporting
Raw Material Warehouse
• Review the stores function to ensure that stock is issued timeously to support an uninterrupted flow of production
• Implement rigorous systems and processes related to stock management, BOM accuracy, logistics management (inbound & outbound) and production cost recording
• Management of raw material stock and WIP in line with budgets
• Monitoring raw material and stock take reports according to IFRS audit standards
• Ensure physical stock count variances are fully investigated and counter measures put in place before signing off any variance discrepancies
• Ensure and monitor procedures for accurate receipting, storage and issue of raw materials to production
• Analyse and strategize on high risk of obsolesce raw material items and identifies possible opportunities to use or sell to minimise write off cost
• Oversee Freight and distribution and implement controls to ensure matching of costs versus revenue maintained

Finished Goods Stores
• Determine, agree and enforce business principles for warehousing of finished goods
• Ensure service level agreements / contracts are in place for all stock holding customers and agreements are enforced at order entry stage
• Oversee the team that manages that sales orders and ensure that;
o Finished goods stock items and quantities are accurately recorded
o Maintain sufficient stock levels to meet customer sales orders and to manage re-orders and reprints
o Sales orders are timeously delivered and reported on
o All delivered sales orders have signed delivery notes

Non-Production items
• Work with the Buyers in monitoring and managing major spends on non-production items such as catering, staff welfare, cleaning consumables, health and hygiene items etc

Contracts and Tenders
• Review all contracts and negotiate key elements of current contracts and those being tendered for, to ensure compliance with relevant standards of measurement and pricing
• Build and maintain an effective contract and tender process ensuring accurate completion of all documentation relating to tenders
• Working with Sales to assist in generating sustainable growth for the organisation, through maximisation of profitable tender / contract revenue
• Establish objectives and strategies for managing the contribution to organisational objectives relating to tenders

Supplier Relationships
• Authorising weekly and month-end supplier payments
• Working closely with suppliers to improve operations, reduce cost as well as pricing and quality of service
• Cost and monitor key client work as well as follow up on jobs from end to end throughout the process
• Build strategic relationships and negotiate with suppliers with an aim of securing the most effective, sustainable deal for the company

B-BBEE
• Using the SAGE BEE software to track and manage the B-BBEE rating
• Obtaining and reviewing / validating financial / spend data from Finance / Business Analyst and uploading onto Sage
• Updating of B-BBEE certificate information on the system
• Archiving of B-BBEE certificates on the database
• Following up of expired B-BBEE certificates in conjunction with Creditors and Buying
• Strategic review of spend based on required B-BBEE outcomes
• Participation in Group B-BBEE forum meetings

Strategic projects
• Facilitate and co-ordinate ongoing projects as well as new projects as they arise
• Assist key departments in developing their own SOP’s where they have financial effects on the business
• Involved in the development of strategic business plans that involve the conceptualization of project plans from initial (start-up) to implementation phase
• Support Business Plans, mergers, business models

Business Optimisation
• To facilitate a low-cost production environment by providing analysis and information that is consistent with the Company’s budgeted productivity and efficiency levels
• To constantly monitor production processes and work flows throughout the factory environment and suggesting improvements
• Understand group requirements and identify areas for group savings and consolidation of expenses

Salary: Negotiable

Contact:

Contact Person: Tracy-Jayne Tomlinson

Tel: 031 303 6225

Email Address: tracy@schlemmer.co.za

Management Accountant

Position:

Management Accountant

Description:

Our client, a National Automotive Component manufacturer in Benoni, is looking for an Management Accountant

Must Have:
• B. Comm (Accounting) or CA or Articles
• Minimum 5 years management accounting in a manufacturing environment
• Microsoft Office – Excel - Must be fully competent at an advanced level – inclusive of Creating and manipulating Charts, Pivot Tables, Lookup functions, Macros, Linked File structures, Advanced Formulas
• Fully Competent in Microsoft Office - Word, Outlook etc
• Exposure to : JD Edwards (Version 8.10 or 8.11)
• Good Working Knowledge of : Computer Networking
• Strong standard costing understanding. Scenario planning and costing analysis including variance analysis
• IRR, NPV and Payback period calculations and understanding
• Post launch evaluations

Responsabilities:
• Redesign monthly Exco and Quarterly Board pack formats
• Preparation of monthly Exco pack schedules
• Preparation of Quarterly Board pack schedules
• Analyse various aspect of Company results, ratios and trends
• Manage and coordinate compilation of monthly Exco pack and Quarterly Board packs
• Management and preparation of monthly and bi-annual reporting to Holding Company
• Submission of adhoc information/ returns to Holding Company
• Create and maintain to support the reporting formats
• Compilation of Quarterly Forecasts and Annual Budgets
• Preparation and Reporting of monthly Rolling Forecasts
• Do the full accounting function of the Smelter, analyse the results and compile report
• Assist with the MRP and Cognos BUDGET projects
• Assist with preparation for Annual and Interim Audits
• Assist with preparation of Annual Financial Statements
• Complete the MIB and KPI reports
• Design and co-ordinate creation of Financial Reports and Category Code structures within JDE
• Preparation of Annual Insurance Reviews (General and Marine)
• Completion and submission of Stats SA and Reserve Bank Returns
• Completion and submission of Quarterly and Annual NAACAM Returns
• Assist in maintaining Finance Policies and Procedures
• Analyse Historical and Current Financial Information as required
• Authorised signatory for banking purposes
• Prepare and manage all Incentive Grant applications and claims
• Review payment recons and release daily, weekly and monthly payments,
• Assist FD and FM in performing various ad-hoc functions

Salary: R 45K + Bens

Contact:

Contact Person: Michael Christison

Tel: 031 303 6225

Email Address: michael@schlemmer.co.za

Financial Controller (Management Accounting/Costing) – Benoni JHB East

Position:

Financial Controller (Management Accounting/Costing) - Benoni JHB East

Description:

Our client, a leading Automotive Component manufacturer in Benoni, is looking for an Financial Controller with strong Management Accounting & Costing experience

Must Have:
• 5+ years management accounting and costing experience
• CA
• JDEdwards
• Manufacturing experience in Costing and Management accounts

Responsabilities:
• Prepare Management Accounts that reflect the company's financial standing
• Review of monthly financial reports to ensure accuracy and validity of all income and expenses items
• Prepare annual tax computation and related supporting schedules
• Assist management with the compilation and preparation of their budgets and forecasts
• Maintain monthly and quarterly forecasts
• Analysis and investigation of anomalies and variances to budget and prior year figures
• Report to management on budgets and forecasts
• Inventory review between stock and system
• Attend to queries by internal and external auditors as and when required
• Enhanced understanding of the complex manufacturing and accounting environment
• Responsible for providing strategic high quality support in all financial and business aspects
• Analyze and prepare quality financial performance and reporting information
• Develop and maintain a set of business and financial process reports for monthly, quarterly, and annual information whilst relating and highlighting issues and concerns that need intervention
• Accurate management reports which identify root causes of performance variance
• Complete corporate division tax pack and provisional tax submissions
• Conduct reviews and evaluations for cost-reduction opportunities
• Co-ordinate financial analysis and interpretation to management on business operations as well as new opportunities
• Analyse various aspect of Company results, ratios and trends
• Design and co-ordinate creation of financial reports within JDE
• JDE management accounting and costing specialist

Salary: R65K + R 12 500 car allowance + Benefits

Contact:

Contact Person: Michael Christison

Tel: 031 303 6225

Email Address: michael@schlemmer.co.za

Financial Controller

Position:

Financial Controller

Description:

Our client, a leading Petro-Chemical Company in Umhlanga, is looking for a Financial Controller

Must Have:
• Bachelor of Commerce in Accounting
• 5 years’ Accounting experience
• Solid knowledge of accounting Principles, Practices and Standards
• Knowledge of VAT act and Income Tax Act
• Relevant SAP and HFM knowledge advantageous
• Highly proficient in Advanced Excel (VLOOKUP, SUMIF, Pivot Tables etc)
• Supervisory exp (assistant FM level)
• Manufacturing industry experience

Responsabilities:
• Provide management with accurate and timeous financial reports and information
• Review all monthly reports
• Perform the first review of monthly costs and revenue and investigate/resolve all discrepancies and anomalies found
• Upload the final trial balances into HFM
• Finalise the annual insurance declarations
• Review the asset capitalization summary for all projects
• Review Compu Clear Debtors and Creditors journals
• Assist in budgeting process
• Review quarterly BBBEE reports for submission
• Review the VAT returns and submit timeously for payment
• Assist with the year-end audit process
• Prepare the annual Financial Statements and annual tax computation

Salary: R 35K – R 37K + benefits

Contact:

Contact Person: Tracy-Jayne Tomlinson

Tel: 031 303 6225

Email Address: tracy@schlemmer.co.za

Divisional Head Finance

Position:

Divisional Head Finance

Description:

Our client, an International Automotive Component Manufacturer in Durban, is looking for a Divisional Head of Finance

Must Have:
• CA or MBA Preferred
• 5 years relevant Financial Management experience
• SAP experience
• Advanced Excel
• Business Intelligence and Data management
• Valid Driver’s License

Responsabilities:
• Influence business decision making and produce accurate information concerning the financial performance of the company
• Assist with ensuring that all accounting activities for the company are executed accordingly and accurately
• Oversee the preparation and reporting of information to management
• Preparation of mid-term business plan
• Suggest solutions and take action to avoid potential business risk situations
• Deploy working capital funds optimally, follow up on outstanding and collections in order to ensure that short term finances are effectively used
• Manage department goal setting, KRA Process & Performance feedback
• Manage all performance management aspects of direct reports and facilitate the same within the rest of the department
• Assist staff with Career planning, training & development
• Be intricately involved in Department Recruitment & Retention
• Support Director: Finance & IT to ensure deliverables to all stakeholders are met
• Monitoring and follow-through from strategic planning to implementation

Salary: R 81K – R 120K CTC

Contact:

Contact Person: Tracy-Jayne Tomlinson

Tel: 031 303 6225

Email Address: tracy@schlemmer.co.za

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