Internal Sales Administrator

Position:

Internal Sales Administrator

Description:

Our client, an Engineering Services Company in Pinetown, is looking for an Internal Sales Administrator

Must Have:
• Matric, tertiary education would be advantageous
• Minimum of 3 years’ experience in a similar administration position, preferably in a similar environment
• Any technical experience will be a huge advantage (Engineering/Manufacturing)
• Working knowledge of MS office programmes, OMNI accounts would be an advantage
• Excellent business English, both verbal and written
• Good organisational skills, accuracy and sense of urgency
• Good interpersonal skills and ability to communicate effectively
• Honest and hard working

Responsibilities:
• Preparation of customer quotes via email
• Ensuring outstanding quotation enquiries are followed up daily
• Sourcing of suitable suppliers when required
• Fast and accurate processing of orders
• Ensuring ordered items are delivered timeously
• Preparation of delivery notes and consolidating customer loads
• Invoicing
• General sales administration and internal office support duties
• Build customer and supplier relationships

Salary: R 12K – R 15K

Contact:

Contact Person: Michael Christison

Tel: 031 303 6225

Email Address: michael@schlemmer.co.za

Internal Sales/Office Administrator

Position:

Internal Sales/Office Administrator

Description:

Our client, a well-established manufacturer in Pinetown, is looking for an Internal Sales & Office Administration candidate.

Responsibilities:
• Internal Sales to their key clients (E.g Sun International, uShaka Marine World, etc) to facilitate sales
• Deal effectively with any inquiries from new clients
• Office Administration
• Stock Lists updates
• works closely with Buying and Production from an admin/sales perspective

Salary: R 5000 – R 8000 Negotiable + Commission

Contact:

Contact Person: Tracy-Jayne Tomlinson

Tel: 031 303 6225

Email Address: tracy@schlemmer.co.za

Office Manager

Position:

Office Manager

Description:

Our client, a leading Law firm in Umhlanga, is looking for an Office Manager

Responsibilities:
• Control all Admin Including IT Department and Outsourced cleaning staff
• Delegate specific duties where necessary
• Chair Daily 8:00am Admin meeting
• Attend IT Meetings
• Use Company Credit Card for online shopping (eg: Nespresso, Takealot, Makro and Purchasing or renewing software licences for specialised computer programs
• Cell Phones (In all aspects – dealing with MTN & Vodacom – Billing staff etc…Report unusually high voice or data use)
• Control stock of cell phones, Dictaphones, Allocate and/ or recover same
(Analyse accounts migrate packages if warranted for greater savings)
• Ensure voice and data links running – Telkom lines & Gijima Ast (Switchboard) Dictaphones (In all aspects)
• Monitor Access control, vehicle tracking and act on issues arising (over speeding, harsh braking and trip details if necessary)
• General Running of building & sorting out snags – maintenance, plumbing, lights, garden cleaning, painting etc. Instruct relevant service providers
• Liase with all service providers (eg: Cleaning Company, A/C, Guarding Services. Fire services, catering, generator etc..
• Daily Vehicle control – monitoring, identifying problem areas (i.e.: abuse, fuel consumption, replacement of vehicle etc) Ensure vehicles are serviced when due
• Office machines & equipment (same as vehicles – liaise with suppliers) Quotes for New
• Office machines & furniture (Same as vehicles – liaise with suppliers)
• Monitor and report on abnormally high printing specifically excessive color usage
• Monitor security guards & reports any lapse in service
• Sign Off Stationary, Maintenance & Suppliers Invoices
• Monitor & Update suppliers spend monthly (For BBEE)
• Monitor CCTV when necessary
• Landline (PABX) Survey Least-Cost-Routing services – telephone management monitoring (Meet & consider Different proposals and advice accordingly)
• Ensure Fire Equipment checked & serviced
• Control messengers & meet same on a regular basis attend to any valid problems they may have (Buy Uniform, shoes on an annual basis)
• Identify redundant furniture & fittings & arrange for these to be sent to auction
• Arrange with furniture suppliers for quotes for new requirements and if acceptable sign off on same
• Also arrange for servicing/repairs on office furniture (eg: re-gas strut unit on office chairs)
• Update BEE procument, supplier and enterprise development management and ownership details
• Ensure our suppliers BBEE certificates or affidavits are up to date
• Oversea archiving team, monitor the costs of storage and movement of boxes/files to and from Metrofile
• Engage with Heads of Departments for them to sign off on the destruction lists of files (Files that have been in an archived state for 5 years or longer)
• Return copies of past BBEE audits
• Keep copies of company leases and services contracts
• Order business cards and letterheads when necessary
• Control and produce year-end stationary stock list for auditors
• Liaise with Directors, professionals and other members of staff on any issues they may have with the building or admin service
• Communicate with our professional’s lunch caterer when necessary
• Order Christmas tree and advise the department that is decorating it that it has arrived
• Order next year’s diaries from Highway Hospice

Salary: R 20K CTC

Contact:

Contact Person: Tracy-Jayne Tomlinson

Tel: 031 303 6225

Email Address: tracy@schlemmer.co.za

Receptionist

Position:

Receptionist

Description:

Our client, a well-established Company in Morningside, is looking for a Receptionist/Office Administrator.

Must Have:
• mature personality that will fit into our environment
• The correct person will have to have a very confident and strong personality (to work with difficult customers etc)

Responsibilities:
• Answering of telephone
• Writing down breakdowns / new installations in breakdown/installations book
• Ordering of spares/consumables
• Typing quotes for Directors
• Reconciliation of month end creditors (matching of invoices to statement)
• Filing of debtors

Salary: R 7000

Contact:

Contact Person: Tracy-Jayne Tomlinson

Tel: 031 303 6225

Email Address: tracy@schlemmer.co.za

Receptionist / Office Administrator / Payroll Administrator – Pinetown

Position:

Receptionist / Office Administrator / Payroll Administrator - Pinetown

Description:

Our client, a plastic Injection Moulding Company in Pinetown is looking for a Receptionist / Office Administrator & Pastel Payroll Administrator in Pinetown

Must Have:
• Pastel salaries and accounts
• MS Word/Excel experience

Responsibilities:
• General Reception duties – answering phone / greeting visitors etc
• General admin duties

Salary: R 8000 negotiable

Contact:

Contact Person: Michael Christison

Tel: 031 303 6225

Email Address: michael@schlemmer.co.za

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